Bylaws of the Lubbock Area Library Association
(Adopted on October 3, 2002)
Article 1. The Name
The name of this Association shall be Lubbock Area Library Association, or LALA.
Article 2. The Mission
This Association exists to advocate and promote the value of librarians and libraries in the Lubbock area through organizing, networking, education, and information sharing.
Article 3. Membership
and Dues
Section 1. Membership in this Association shall be open
to any person or institution that supports the mission of the
organization. An interested person or
institution may become a member by filing an application for membership with
the Secretary.
Section 2. Voting and Non-Voting Members
Membership consists of voting and
non-voting members, dependent on the dues-paying status of individual
members. Members who pay dues are
entitled to vote in any matter requiring a vote of the membership. Members who do not pay dues may participate
in Association meetings and functions, but are not entitled to vote. The Secretary shall keep a current list of
the members eligible to vote.
Only individual members are entitled to cast a ballot in Association
business. Institutional members are not
eligible to vote.
Section 2. Dues of Membership
Dues for individual members shall
be $10 per year, and the dues for institutional members shall be $50 per
year. Dues are assessed on a calendar
year basis, from January 1 to December 31.
Members may choose to pay the dues at any time of the year. However, dues shall be paid by March 31 of
the year in order to preserve the member’s voting status for that year.
Article 4. Officers
Section 1. Officers of this Association shall be
President, Vice President, Secretary, and Treasurer. The officers shall be elected. Only voting members are eligible to serve as
officers. The officers shall, when
possible, be representatives of a variety of library types.
Section 2. Regular elections for officers shall be held
at the last regularly scheduled meeting of each organizational year (January 1
to December 31). Terms of office shall
be for one year commencing on January 1.
Section 3. If the office of the President becomes vacant
during the course of the term, the Vice-President shall assume the duties of
that office. In the case of vacancies
for other offices in the Association, the remaining officers shall nominate
other person(s) to assume the duties of the offices for the remainder of the
year.
Article 5. Committees
Section 1. There shall be one standing committee for
this Association, the Executive Committee, which shall consist of the
President, Vice-President, Secretary, and Treasurer. The Executive Committee is responsible for
carrying out the mission of the Association through planning, programming and
other functions. The President is the
chairperson of the Executive Committee.
Section 2. There shall be an ad hoc Nominating Committee
which consists of three voting members and is responsible for recommending
candidates for the officers. Members of
the Nominating Committee shall be appointed by the President. The Nominating Committee will disband after
the elections have been held.
Section 3. The President may, in consultation with the
Executive Committee, appoint other ad hoc committees as needed. Such committees shall carry out specific
duties as charged by the President.
Article 6. Meetings
Section 1. Regular meetings shall be held at least twice
a year (usually in the Spring and Fall).
Specific meeting dates and agendas shall be determined by the Executive
Committee.
Section 2. Special meetings and programs may be called
by the President as appropriate.
Section 3. A quorum shall consist of a simple majority
of the voting members. A ballot shall
pass with the consent of a simple majority of the voting members present.
Article 7.
Parliamentary Authority
The rules contained in Robert’s Rules of Order (latest
edition) shall govern this association in all cases in which they are
applicable and not inconsistent with the bylaws.
Article 8. Amendments
These bylaws may be amended at any regular meeting of the
Association at which a quorum is present and by a simple majority vote,
provided that notice about any proposed amendments is given to members eligible
to vote at least two (2) weeks in advance of the meeting.
Article 9. Official
Records
The Secretary is the keeper of current official records of
the Association. Official records
include the Bylaws, directory of membership, minutes of meetings of the
Executive Committee, minutes of the regular association meetings, and other
official Association communications.
Article 10. Archives
Section 1. The Association designates Texas Tech
University Southwest Collection Library as the permanent depository of official
records and archival materials of the Association.
Section 2. The President shall, in consultation with the
Secretary, review the official records of the Association annually and
determine which items should be sent to the archives for permanent
record-keeping.