Bylaws of the Lubbock Area Library Association
(Adopted on October 3, 2002)
Article 1. The Name
The name of this Association shall be Lubbock Area Library Association, or LALA.
Article 2. The Mission
This Association exists to advocate and promote the value of librarians and libraries in the Lubbock area through organizing, networking, education, and information sharing.
Article 3. Membership and Dues
Section 1. Membership in this Association shall be open to any person or institution that supports the mission of the organization. An interested person or institution may become a member by filing an application for membership with the Secretary.
Section 2. Voting and Non-Voting Members
Membership consists of voting and non-voting members, dependent on the dues-paying status of individual members. Members who pay dues are entitled to vote in any matter requiring a vote of the membership. Members who do not pay dues may participate in Association meetings and functions, but are not entitled to vote. The Secretary shall keep a current list of the members eligible to vote.
Only individual members are entitled to cast a ballot in Association business. Institutional members are not eligible to vote.
Section 2. Dues of Membership
Dues for individual members shall be $10 per year, and the dues for institutional members shall be $50 per year. Dues are assessed on a calendar year basis, from January 1 to December 31. Members may choose to pay the dues at any time of the year. However, dues shall be paid by March 31 of the year in order to preserve the member’s voting status for that year.
Article 4. Officers
Section 1. Officers of this Association shall be President, Vice President, Secretary, and Treasurer. The officers shall be elected. Only voting members are eligible to serve as officers. The officers shall, when possible, be representatives of a variety of library types.
Section 2. Regular elections for officers shall be held at the last regularly scheduled meeting of each organizational year (January 1 to December 31). Terms of office shall be for one year commencing on January 1.
Section 3. If the office of the President becomes vacant during the course of the term, the Vice-President shall assume the duties of that office. In the case of vacancies for other offices in the Association, the remaining officers shall nominate other person(s) to assume the duties of the offices for the remainder of the year.
Article 5. Committees
Section 1. There shall be one standing committee for this Association, the Executive Committee, which shall consist of the President, Vice-President, Secretary, and Treasurer. The Executive Committee is responsible for carrying out the mission of the Association through planning, programming and other functions. The President is the chairperson of the Executive Committee.
Section 2. There shall be an ad hoc Nominating Committee which consists of three voting members and is responsible for recommending candidates for the officers. Members of the Nominating Committee shall be appointed by the President. The Nominating Committee will disband after the elections have been held.
Section 3. The President may, in consultation with the Executive Committee, appoint other ad hoc committees as needed. Such committees shall carry out specific duties as charged by the President.
Article 6. Meetings
Section 1. Regular meetings shall be held at least twice a year (usually in the Spring and Fall). Specific meeting dates and agendas shall be determined by the Executive Committee.
Section 2. Special meetings and programs may be called by the President as appropriate.
Section 3. A quorum shall consist of a simple majority of the voting members. A ballot shall pass with the consent of a simple majority of the voting members present.
Article 7. Parliamentary Authority
The rules contained in Robert’s Rules of Order (latest edition) shall govern this association in all cases in which they are applicable and not inconsistent with the bylaws.
Article 8. Amendments
These bylaws may be amended at any regular meeting of the Association at which a quorum is present and by a simple majority vote, provided that notice about any proposed amendments is given to members eligible to vote at least two (2) weeks in advance of the meeting.
Article 9. Official Records
The Secretary is the keeper of current official records of the Association. Official records include the Bylaws, directory of membership, minutes of meetings of the Executive Committee, minutes of the regular association meetings, and other official Association communications.
Article 10. Archives
Section 1. The Association designates Texas Tech University Southwest Collection Library as the permanent depository of official records and archival materials of the Association.
Section 2. The President shall, in consultation with the Secretary, review the official records of the Association annually and determine which items should be sent to the archives for permanent record-keeping.